Memorials & Endowment

We did not have a quorum for the September meeting. Andrew Loudon, Janet Mitchell, John Hicks, Bill Woito and Brett Joseph were present. Also there was Merle Faubel who is up for election to the board. There were several items discussed.

Talked about changing the time we meet to 4:00. Andrew will check if this is good for the new people coming on.

Interest of $5500 for the loan Memorial and Endowments made to the church was paid in June.

Andrew will contact Jack Wells about putting 017122-UBT Short Term Invest Trust and 017001-Memorial Int Checking Acct and 017101-Union Interest Checking accounts together as one checking account that will be kept at the same dollar amount that is associated with another account that keeps the rest of our funds and transfer back and forth to keep the checking account at the same dollar amount. This will pay us a higher interest rate than the current three accounts.

A thank you note is to be sent to Nancy Bayne who has completed the memorial book. Also we would like to know if she is willing to continue.

Andrew will contact the nominating committee to get two new members to replace Elizabeth DaSilva who resigned due to health problems and for Brian Harris.

Discussed the putting of the three plots of land into one. We need a formal request
from trustees for funds for the legal description consolidation. Brett is to check on this.

We will not have a meeting in October. The next meeting is November 19th.

Janet Mitchell
Secretary

We did not have a quorum for the May meeting. Andrew Loudon, Janet Mitchell, John Hicks, and Brett Joseph were present. There were several items mentioned at that time. The letter was sent to all the families whose memorials were used for refurnishing and furnishing the new addition. Talked about maybe changing the time we meet. We will discuss the time change in September. Interest of $5500 for the loan Memorial and Endowments made to the church is due on June 5th. We had a discussion about how Mary Jane Huxtable Koch wanted the Tom Huxtable Memorial Fund to be used. John Hicks contacted her and sent the following to Andrew:

Mary Jane Huxtable Koch gave me a verbal approval to use funds from the
Tom Huxtable Memorial Fund to pay for one half of the cost of the youth
in question to attend Camp Calvin Crest. I need to talk to Susan Taylor
to make sure the church will pay for the other half as they do with
other youth that attend. Mary Jane wants some more information on the
camp which I will try to answer for her. She may give us some new guide
lines for the fund to use in the future.

Because we did not have a quorum for the meeting, we had several items that needed to be voted on by email. The following items were voted on by email and passed.

1) Approval or correction of the April 16th minutes.

2) $155, half of the camp fee for a fifth child of a single mother (Eastridge member) to be taken from 48021

3) $150 to JP for Lincoln Leadership to be taken from 47036

Janet Mitchell
Secretary

Memorials & Endowments Committee
Minutes-April 18, 2007

Jim Crelin opened the meeting at 5:00 PM with prayer.

Andrew Loudon, Jan Mitchell, Elizabeth DaSilva, John Hicks, Bill Woito, Jim Crelin and Brett Joseph were in attendance. JP Carlson was present to present his upcoming request. Moderator Andrew Loudon presided.

Agenda was approved.

The minutes of the March 2007 meeting and email voting were approved. A copy of the approved minutes will be sent to the Session.

JP is going to apply for Lincoln Leadership training. The cost is $2000. After discussion it was decided to ask Myra Dickerson if she would approve 47036-Gordon Dickerson-Outreach/Missions. Andrew Loudon will call her.

Old Business:
Memorial Book-Nancy Bayne is entering the data.

Letter for Memorials used for refurnishing and furnishing the new addition-Loren is to give Brett a list and then they will be sent.

Discussion of letter to be sent to families re new memorials-It was decided that for spouses and parents of children the letter would go out six months after the funeral and the same letter 30 days later. For everyone else the letter would go out to the families 30 days after the funeral and the same letter 30 days later and then Brett would call. We would like to follow the wishes of the family on how to use the money.

Bill Woito gave Session Liaison Report. The new server has been bought.

Brett passed out the Financial Report.

The next meeting will be held on May 21 at 5:00 PM. It was decided not to hold meetings in June, July or August but if any request needed to be brought forward it would be done by email and any voting would be done that way too.

Jim Crelin closed the meeting with prayer.

Jan Mitchell
Secretary

Memorials & Endowments Committee
Minutes-March 2007

Jim Crelin opened the meeting at 5:00 PM with prayer.

Jan Mitchell, John Hicks, Bill Woito, Jack Wells, Jim Crelin and Brett Joseph were in attendance. John Hicks moderated in Andrew Loudon’s absence. There was not a quorum (need four of the six elected for quorum)

Mitchell Snyder and Taylor Stelk presented their scout projects.

Old Business:
List is prepared. Brett to call Nancy Bayne to see if she will enter the items in the Memorial Book.

Letter for memorials for furniture is ready to send. A few addresses are still needed. Brett to contact Lauren about them.

25-30 attended the Estate Planning Seminar

Bill Woito gave Session Liaison Report. Alice Mares is going to school for her Master of Divinity. Talked about giving her money toward her education.

Brett passed out the Financial Report.

The next meeting will be held on April 16 at 5:00 PM.

Jim Crelin closed the meeting with prayer.

Since we didn’t have a quorum the following items were passed by an email vote.

1. Boy Scout project to move the Byler tree to a little closer to the church building (it is not growing well where it is) and to plant flowers around it. Also to put a like tree and flowers on the other side of the walk. Also to put in a few more sprinkler heads. This project will cost less than $700 and will be taken from 47009-Elise Byler-Carpet/Tables (Brett is to check if the family is in agreement) or from 47001-Unstipulated Funds if they don’t.
2. Boy Scout project to plant gardens on either side of the walkway from the parking lot on the south side of the church. Also will add sprinkler units. The funds will come from 47001- Unstipulated Funds.
3. The church needs to replace the flag on the flagpole about every six months. The flagpole was put in by the Gogela Family and he was very concerned about the flag being in good shape. The flags would be taken from 47052-Michael Gogela $200 and 47082-Dr. Louis Gogela Memorial $50 until the funds are expended. The flags cost about $50 each.

Jan Mitchell
Secretary

Memorials & Endowments Committee
Minutes-February 19, 2007

Andrew Loudon opened the meeting at 5:00 PM with prayer.

Andrew Loudon, Jan Mitchell, Elizabeth DaSilva, John Hicks, Bill Woito, and Brett Joseph were in attendance. Moderator Andrew Loudon presided.

Agenda was approved.

The minutes of the January 15, 2007 meeting were approved. A copy of the approved minutes will be sent to the Session.

Old Business: Memorial Book
Approved items to be put in book

Letter for memorials for furniture is ready to send.

New Business: Estate Planning Seminar
To be March 4, 2007 at 7:00 PM Jim Rembolt will give one-half hour talk on wills and trusts. Then will have time for questions.
Will have a signup sheet at Welcome Desk. Will ask Jim to make the announcement so that people will realize they should sign up.
Andrew will make signs about the seminar.
John Hicks to get the cookies and make the coffee.

Bill Woito gave Session Liaison Report. Said that Trustees had approved two scout projects.

Brett passed out the Financial Report. He had allocated the income into the usable amounts

New Memorial & Endowments
Helen Siefken memorial

New Memorial Requests approved
$850.00 - Wireless microphone for pulpit to come from 47018-the balance of the Sampson fund for the pulpit and the rest from 47801-Unstipulated Funds

$6500.00 – Purchase new server and operating system. Cd/dvd copier, and computer to come from 47094 Howard Church Memorial

The next meeting will be held on March 19 at 5:00 PM.
Brett will bring letter that is sent when we get a memorial to the next meeting. We will discuss revising it.

Bill Woito closed the meeting with prayer.

Jan Mitchell
Secretary

Mission: To administer the Memorial and Endowment Funds in a fiscally responsible manner which will provide resources for continuing enhancement of Eastridge Presbyterian programs, property and people.

Goals:

* Adhere to the policies of the Memorial and Endowment Committee of Eastridge Presbyterian Church.
* Communicate with the congregation the programs, property and people supported by memorial and endowment gifts.
* Encourage the congregation to consider Eastridge for memorial and endowment gifts.
* Ensure that the Book of Memory is updated in a timely manner.
* Present to Session, by October 1 of each year, a report on the status of the funds.
* Establish policies for correspondence with families regarding Memorial gifts.
* Update memorial and endowment policies.
* Create and maintain a list of suggested uses for memorial gifts including cost thresholds.

Six elected committee members serve rotating, three year terms.

Members at the present time include: Brian Harris, John Hicks, Elizabeth daSilva, Andrew Loudon, Jan Mitchell, Jack Wells, and Bill Whiston (Session). Ex-officio member: Brett Joseph, Business Manager.