Home » Resources » Trustees Minutes

Trustees Minutes

 

EASTRIDGE PRESBYTERIAN CHURCH

BOARD OF TRUSTEE MINUTES

November 19,2009  5pm-Huxtable Lounge

 

Present: Brad Philson, Moderator;Joe Lienemann,Vice Moderator;Brett Joseph,Director of Business;Darrell Nelson,Session Liaison;Beth Loyd,Secretary;Brad Devall, Sharon Tubach,Rinehart Kruse,Roger Nieman,Jim Sargent

Excused: Rick Koelsch

Also present: Marge Reeves New Trustee Class of 2010

Meeting opened with prayer @ 5pm by Beth Loyd

I.Minutes-Motion carried and seconded to approve the minutes of the Oct.14,2009 meeting as distributed.

II.Financial Audit Report and Findings-re:Presentation @Oct Mtg-short discussion that meeting with Graton was positive and church is headed in the right direction in this area.

III.Presentation,Review and Approval of the Monthly Expenditures and Monthly/Year-to-Date Annual Financial Status Report-Brett. Motion carried and seconded to approve report as distributed.

IV.Committee and Liaison Reports

A.Session Liaison-Darrell Nelson

1.Session Updates-Review of elders and deacons is almost done. Total compensation for Pastor's salary was 1% for Pastor Crelin and 3% for Pastor Carlson. Package was approved by the congregation. Pledges are down and the budget will be very tight.

B.Note:

1.Retiring Trustee-EOY 2009:Rinehart, Beth and Roger

2.New Trustees-2010:Richard Perry, Marge Reeves, and Nadine Wiley

3.Joe Lienemann announced he will be leaving Eastridge to join his wife's church. Joe will be greatly missed. Nominating will be notified of his departure.

C.Trustee Inside Committee-Rinehart, Beth and Rick

1.Proposals for second screen and second projector for sanctuary-Tabled

2.Carpet-last 3 rows(apporx.) in sanctuary-Tabled

3.Potential water leak and ceiling repairs-SW stair ceiling-Tabled

4.Potential other water leaks in Welcome Center-leak not totally identified. Rinehart tried some caulking.

5.Painting of floor vents-getting done and they look nice

6.Request for approval of installation of permanent brass brackets of aisle candle torches(for weddings, etc)-Nothing new to report.

7.Anchoring of Safe in Basement-Completed by Rinehart!

D.Trustee Outside Committee-Roger, Brad and Rinehart

1.Sprinklers have been drained

2.Outdoor recreation area-Brad P. reported that 3 drawings have been proposed. It is a work in progress.

E.Facilities Task Force Liaison-Jim Sargent-No report

F.Nominating Committee Liaison-Jim Sargent-Nominating meeting tonight. Jim will inform of Joe L. leaving.

G.Budget & Stewardship Liaison-Joe,Sharon and Darrell

1.Independent Accountant's Report-See earlier comments under II.

2.Spot checking accounts(per Independent Auditor's Recommendation)SharonTubach-has not started yet

3.Budget for 2010-beginning to meet

4.Confidentiality Policy for the church was discussed. Session will be addressing this and having current Session and Trustees sign a confidentially policy. All Trustees were given Eastridge Presbyterian Church current policy.

H.GROW Committee Liaison-Liaison duties suspended pending activation of the Long Rand Planning activities of GROW.

I. Individual Assignments

1. LPD Security Survey of EPC-Completed by Steve Robinson

       1. Action items

          a. Staff has acted on many of the items (closing windows and blinds, locking doors, locking up laptops, etc.

          B.Anchoring of safe-completed by Rinehart-Thank-you!

VI.Other Business-none

VII.Adjournment-Meeting adjourned at 5:45pm

The next Board of Trustees meeting is scheduled for Thursday, December 17,2009 @ 5pm

 

Beth Loyd-Secretary Board of Trustees

EASTRIDGE PRESBYTERIAN CHURCH

BOARD OF TRUSTEE MINUTES

SEPTEMBER 17, 2009 5PM-HUXTABLE LOUNGE

Present:Brad Philson,Moderator;Joe Lienemann,Vice Moderator;Beth

Loyd,Secretary;Brett Joseph,Director of Business;Darrell Nelson,Session Liaison;

Jim Sargent, Roger Niemann,Brad Devall,Rick Koelsch,Sharon Tubach

Excused: Rinehart Kruse

Meeting opened with prayer by Sharon Tubach @ 5pm

I.Minutes-Motion carried and seconded to approve the minutes of the August 20,2009 meeting as distributed.

II.Presentation,review and approval of the monthly expenditures and monthly year-to-date annual financial status report-Motion carried and seconded to approve the financial reports of both August and September 2009.

III.Committee and Liaison reports

A. Session Updates-Darrell Nelson reported on the congregational meeting Sept.12,2009 to elect Carol Budka to session. Carol replaces Joe Marx. Darrell also commented that the fund raisers for the Lindberg family were extremely successful. The Fall Leadership Conference will be held the weekend of Oct 10th and 11 thwith Diana Barber being the keynote speaker.The faith statements for the new deacons and elders will be heard by Session on Oct. 15th.

B.Trustee Inside Committee-(Rinehart,Beth,Rick)

1.Proposals for second screen and second projector for sanctuary-Tabled

2.Carpet-last three rows in sanctuary-Tabled

3.Potential water leak and ceiling repairs SW stair ceiling-Tabled

4.Potential other water leaks in Welcome Center-nothing found on roof

5.Painting of floor vents by custodial staff-mostly done, looks nice

6.Request for approval of installation of permanent brackets for aisle candle torches-Trustees would like be kept informed of anything that will be permanently attached to the pews in the Sanctuary. Beth loyd will keep in touch with Michelle on this matter.

7.Dishwasher in Huxtable lounge kitchen-pump out. Estimate $300 to fix,$400 plus labor to replace. Hold for the short term.

8.Air Conditioning Issues-Have been heavy Freon leak in CE unit-$l,OOO estimate to fix.'Jace' repair $5/238.40.Fellowship Hall unit-$1/500 for parts to repair plus labor from KeithThompsen.These repairs have been made and as a result Trustees is way over on our budget

9.Request from Susan Taylor on where to hang commemorative flag and plaque from Craig Strong-someone from inside committee will get in touch with Susan.

C.Trustee Outside Committee-(Roger, Brad,Rinehart)

1.Snow removal and lawn contracts-Still comparing the bids we have received. Outside Committee will talk this over and have something for our next meeting.

2.Eagle Scout Projects-Trenton Meyer was asked to come back and go over some places on the house. He was signed off for his project by Brett.The job done was just ({ok". Trustees will consider this in the future when asked to participate in future projects.Aidan lorenz was not heard from again after we asked for some re-direction of his project.

3.Refinishing of exterior of Narthex doors-bid of $500 (per set) was received from Ralph Heine. Will be getting a 2nd bid. Would like this done by the time winter sets in.

D.Facilities Task Force liaison-Jim Sargent

Has not met as of late. No report

E.Nominating Committee-Jim Sargent

Full slate of officers. See notes on Fall Leadership Conference under Session Liaison Updates. Next Nominating Committee is meeting Oct.lst.

F.Budget &Stewardship Liaison-Joe, Sharon, Darrell

1.lndependent Accountant's Report-Final audit was discussed from Grafton and Associates. Brett would like some clarification on some of the findings. A meeting with Mr. Grafton will be set up for him to come and meet with Trustees and Pastor Crelin. 2.2010 Budget-being worked on

G.GROW Committee Liaison-Liaison duties suspended pending activation of the Long Range Planning activities of GROW.

H.lndividual Assignments

l.LPS Security Survey of EPC-Staff has discussed this. Will wait for Pastor Crelin to address Trustees. He would like to come to a meeting when Tom Grafton is available.

IV.Other Business-none

V.Adjournment

Please note,Jim Sargent will be having knee replacement surgery in the next

week.He will be in our prayers.

The next Board of Trustees meeting is October 15,2009 @ 5pm

Beth Loyd-Secretary Board of Trustees·

 

 

 

EASTRIDGE PRESBYTERIAN CHURCH

BOARD OF TRUSTEE  MINUTES

AUGUST 20, 2009 @5PM-HUXTABLE LOUNGE

 

Present: Brad Philson,Moderator;Joe Lienemann,Vice Moderator;Beth Loyd,Secretary;Jim Sargent,Rinehart Kruse, Roger Niemann,Brad Devall Rick Koelsch

Excused: Brett Joseph, Sharon Tubach,Darrell Nelson

Meeting opened with prayer by Rick Koelsch @5pm

I.   Minutes-Motion carried to approve the minutes of the July 16,2009 meeting as distributed.

II.  Financial Report-Brett excused. Financials not voted on.

III.  Committee and Liaison Reports

A.  Session Report-Darrell Nelson, excused. No report.

B.  Trustee Inside Committee-(Rinehart, Beth,Rick)

1.  Proposals for second screen and projector for sanctuary-Tabled

2.  Carpet-last three rows in sanctuary-Tabled

3.  Potential water leak and ceiling repairs,SW stair ceiling-Tabled

4.  Painting of floor vents(htg&air) by custodial staff-on going

5.  Request for approval of installation of permanent brass brackets for aisle candle torches-Michelle Bassford working this.  Will be going to M&E with her request.

6.  Water Leak-north side of church.Rinehart and Rick have been working on this.Will probably have to go up onto the roof.

C.  Outside Committee (Roger,Rinehart,Brad D.)

1.  Snow and lawn contracts-was discussed but still had some questions that were not able to be answered. Will discuss again next month when  Brett is present.

2.  Eagle Scout Projects-Will discuss again next month when Brett is present.

3.  Refinishng of exterior doors-still pending

D.  FacilitiesTask Force Liaison-Jim S.-No report

E.  Nominating Committee-Jim S.-Still need 4 Deacons

F.  Budget and Stewardship Liaison-(Joe, Sharon)

1.   Independent Accountant's Report-Findings from Grafton& Associates were enclosed. We will discuss in more depth at next meeting with Brett.

G.  Grow Committee Liaison-Liaison duties suspended pending activation of the Long Range Planning activities of GROW.

H.  Individual Assignments(Steve Robinson)

1.  LPS Survey of EPC-was discussed. BOT will turn this back to Pastor Crelin and staff to get their input.

V.  Other Business-none

Meeting adjourned @546pm

Next BOT Meeting will be Sept. 17, 2009 @5pm

Beth Loyd -Secretary Board of Trustees

 

EASTRIDGE PRESTERION CHURCH

BOARD OF TRUSTEES MINUTES

July 16, 2009 5 PM-HUXTABLE LOUNGE

 
I. Opening Prayer - Brad Philson (Rick was late in arrival) July 16, 
2009 Trustees Meeting
Present - Brad, Brett, Darrell, Rinehart, Jim, Brad, Rick, Sharon, 
Roger
Excused - Joe, Beth

II. Minutes approved & seconded

III. Financial report given by Brett Joseph - approved & seconded


IV. Committee and Liaison Reports

A. Session Liaison - Darrell Nelson - discussed - No payroll reduction 
if no credit card receipt and must file expense report in a timely 
manner with Brett to get reimbursed.
Trustee discussion of bringing credit card receipt issue to specific 
employee and if no change pulling that employee's credit card.
Oct 4 @ noon - Congregation - set pastor's pay increase
Jan 4 @ noon - Congregation - meeting to approve budget
1012 total church members & 179 baptized members
B.1. Skipped
B.2. Skipped
B.3. Fix leak with weather seal - no more roof leakage noticed
B.4. skipped
B.5. Beth still visiting with Michelle about
B.6. Get bids for outside finish of doors
C.1. No change
C.2.1. Trenten still working
C.2.2. No word from Aidan about follow up proposal
D. No news
E. Need 4 more Deacons still
F. Draft handed out and discussed
G. no news
H. no discussion

V. None
VI. adjourned at 5:37pm - next meeting Aug. 20 at 5pm.

 

 

 

EASTRIDGE PRESTERION CHURCH

BOARD OF TRUSTEES MINUTES

JUNE 11, 2009 5 PM-HUXTABLE LOUNGE

 

Present: Brad Philson, Moderator; Brett Joseph, Director of Business; Beth Loyd, Secretary; Darrell Nelson, Session Liaison; Rinehart Kruse, Jim Sargent, Brad Devall, Rick, Koelsch, Haron Tubach

Excused: Joe Lienemann, Roger Niemann

The meeting was opened with prayer @ 5pm by Brad Philson

I. Minutes: Motion made and seconded to approve the minutes of the May 21, 2009 meeting as distributed.

II. Financial Report- Presentation, review and approval of the monthly expenditures and monthly/year-to-date annual financial report-(Brett Joseph)-motion made and seconded to approval report as distributed.

III. Committee and Liaison Reports

A. Sessions Liaison-(Darrell Nelson)

1. Session Updates-Budget and Stewardship scheduled to start in July.

B. Inside Trustee Committee-(Rinehart K, Beth L, Rick K,)

1. Proposals for 2nd screen and projector for sanctuary-nothing new, no money

2. Carpet-last three rows in sanctuary-nothing new, still pending

3. Potential water leak and ceiling repairs; SW stair ceiling-proposal for $975 was received from Heine's Painting and Drywall(Rinehart got bid).After discussion this was put on hold as it is no longer leaking and may reappear in the spring as things begin to thaw. It appears to be a roof issue with freezing water. It may or may not happen again. BOT decided to watch closely and act as needed.

4. Painting of floor vents-continuing to be done.

5. Request for permanent brass brackets for aisle candle torches-Tabled for now. Beth Loyd with will work on this with Michelle Bassford

C. Trustee Outside Committee-(Roger N., Brad D.,Rinehart K. )

1. Patio Concrete Repair- is done and looks good

2.  Snow Removal and lawn contracts-Nothing really new. RushCo is now doing both. Brad Philson and Jim Sargent will be getting some bids from other companies. It is difficult as these companies bid the jobs differently. Will see what comes in at next meeting.

3. Eagle Scout Projects-Trenton Meyer -was approved with Trustees requests and changes-No start date as of yet. Adian Lorenz-will be meeting with Brett on Monday for a re-direct of his project.

4. Drain on side by Huxtable Lounge need to be extended, this will be looked into and taken care of.

D. Facilities Task Force Liaison-(Jim Sargent)

1. No report

E. Nominating Committee-(Jim Sargent)

1. Doing fine. Need 1 Session member and 4 Deacons.

F. Budget and Stewardship Liaison-(Joe Lienemann, Sharon Tubach)

1. Independent Accountant's Report-Status of action items based on auditors findings.-Referred to Budget and Stewardship Committee for review and action.

2.2008 Annual Financial Review.-Start date to begin in July.

G. GROW Committee Liaison-Liaison duties suspended pending activation of the Long Range Planning activities of GROW.

H. Individual Assignments

 1. LPD Survey- Still pending as per Steve Robinson

V. Other Business

None

VI. Adjournment @ 5:32pm

 

Next BOT Meeting is scheduled for July 16,2009 @ 5PM

Beth Loyd, Secretary Board of Trustees

 

 

EASTRIDGE PRESBYTERIAN CHURCH

BOARD OF TRUSTEE MINUTES

MAY 21, 2009

Present: Brad Philson,Moderator;Brett Joseph, Director of Business; Beth Loyd,Secretary;Jim Sargent, Rinehart Kruse,Roger Niemann,Brad Devall,Rick Koelsch,Sharon Tubach

Excused: Darrell Nelson, Session Liaison, Joe Lienemann

Guests: Scouts, Trenten Meyer and Aidan Lorenz

The meeting was opened @5pm with prayer by Jim Sargent

I.Minutes: Motion carried to approve the minutes of the April 16, 2009 meeting as distributed.

II.Financial Report (Brett Joseph) Motion carried to approve financial report as distributed. BOT would REALLY like to have some allocation of money if the numbers in the budget remain looking good. These monies would specifically be used for repairs and maintenance of the building in a Trustees line item.

III.Committee and Liaison Reports

A. Session Reports-Darrell Nelson. No report, Darrell was gone.

B.Trustee inside Committee-(Rinehart Kruse, Beth Loyd, Rick Koelsch)

1. New Water Heater-is in and wonderful. Paid for from #5510 Building Expenses

2. Proposals for second screen and second projector for the sanctuary. Tabled.

3. Carpet-last three rows in sanctuary. Tabled

4. Potential water leak and ceiling repairs in SW stair ceiling- Have had no leaking since the really cold weather. Leak now would be hard to find. Will be getting bids for ceiling repair and painting. Some leaking in the skylights in the Welcoming Center. This will be looked into.

C.Trustee outside Committee-(Roger Niemann, Brad Devall, Rinehart Kruse

1. Patio Concrete Repair-has been done by VerMaas Construction. No bill has been presented.

2. Snow removal and lawn contracts-nothing new

3. Spring clean-Up was held April 25th from 9-12. About 20 people showed up. Things went very well. Appreciation was expressed to all board members that were able to be there.

4. John VerMaas was thanked for all he contributed  for the clean up with a thank-you note from the board.

5.Scout Projects-2 Scouts gave presentations for potential Eagle Scout Projects.

Trenten Meyer-Painting and gutter guards on the Sunrise Rd. property. Approved if we can be given assurances that a crew will include persons with experience and supervision is done. The proposal was to paint only three sides of the house BOT wants whole house done and voted to not approve gutter guards. Church will pay for supplies to be capped at $300. Brad will write a letter to Trenten with our decision and requests.

Aidan Lorenz-"Meditation Garden" BOT is asking for Brett and Pastor Crelin to revisit with Aidan to attempt to redirect his project. Many concerns were expressed from maintenance, vandalism of benches, who would actually use the area and the possibility the facilities plan for the church being in conflict with placement of the garden.

D.Facilities Task Force Liaison-(Jim Sargent)

1.BOT members were invited to the Deacons meeting on May 14th. A presentation by Bob Mitchell was given along with a drawing, with questions following. Facilities Task Force has recommended the following; completely refurbishing the upper level of the Christian Ed. Building including locating the staff offices in the west end of the building, with new accessible restrooms,4 classrooms and the library in the east part of the building. Assuming the work can be done in the 2012 time frame the cost would be about $570,000. Thus, we would be $200,000 short of the funds to complete the present plan, as shown at the meeting. Each year of delay would add about 5% to the cost. Bob Mitchell can be contacted for more information.

E.Nominating Committee Liaison-(Jim Sargent)

1. Committee is moving right along. Trustees is full. 1 more needed for Session and Deacons is not full.

F.Budget & Stewardship Liaison-(Joe Lienemann,Sharon Tubach)

1.Independent Accountant's Report-Referred to Budget and Stewardship Committee for review and action.

2.2008 Annual Financial Review-on schedule for end of June.

G.GROW Committee-Liaison duties suspended pending activation of the Long Range Planning activities of GROW.

H.Individual Assignments

1.LPD Security Survey of EPC-remains pending

V.Other Business-none

VI.Adjournment-Meeting adjourned at  615pm

Please note the next Board of Trustees meeting will be June 11,2009 @5pm due to some conflicts with activities in the church.

Beth Loyd,Secretary

 

 

 

EASTRIDGE PRESBYTERIAN CHURCH

BOARD OF TRUSTEE MINUTES

APRIL 16, 2009     5pm

Present: Brad Philson,Moderator;Joe Lienemann,Vice Moderator;Brett Joseph,Director of Business;Beth Loyd,Secretary;Darrell Nelson, Session Liaison;Jim Sargent, Rinehart Kruse,Brad Devall,Roger Niemann

Excused: Sharon Tubach,Rick Koelsch

The meeting was opened with prayer @ 5pm by Rinehart

Sympathy, care and concern were expressed to Rick and family on the loss of Jane.

I. Minutes-Motion carried and seconded to approve the minutes of March 9,2009 meeting.

II.Presentation,Review and Approval of the Monthly Expenditures and Monthly/Year-to-Date Annual Financial Status Report-Brett Joseph Director of Business-Due to computer problems the financial reports were not available. Brett will send out at a later date.

III.Committee and Liaison Reports

A. Session Liaison-Darrell Nelson

1. Session Updates-Session will also be meeting tonight. Letter was received by session concerning some extra compensation for Pastor Carlson due for some of the extra work he has been doing. The Personnel Committee will look into this.

B.Trustee Inside Committee-Rinehart Kruse, Beth Loyd,Rick Koelsch

1. Water heater-BOT recognized the need to get this replaced.Motion made and carried to replace water heater from Quality Water. Monies for this yet to be determined. Brett will get this done asap.

2.Proposals for second screen and second projector for sanctuary-still pending

3.New chairs in library-have arrived and look very nice

4.Carpet-last 3 rows in sanctuary-tabled

5.Potential water leak-south west stair ceiling.Leak was found(we think)Repairs made by Paul.Repair to ceiling and painting pending.

C.Trustee Outside Committee-Roger Niemann,Brad Devall,RinehartKruse

1.Patio Concrete Repairs-to start anytime by VerMaas Construction

2.Snow and grass contracts-still pending

3.Spring Clean Up Day-April 25th from 9-noon.Weather permitting

John VerMaas will be providing a truck for our use.Will see if the truck can bring a large load of mulch.There is a very long list of work to be done compiled from Rinehart. Jobs will be posted on the doors as well as notecards handed out with jobs to be done.Brad will send out a e-mail to the Men's Group to encourage volunteers.We need a good turnout. Beth Loyd will make sure John VerMaas receives a thank-you note from the BOT for all he contributed.

D.Facilities Task Force Liaison-Jim Sargent

1. Committee has met and is working on proposal to present to the congregation.

E.Nominating Committee-Jim Sargent

1.Information session went well.Calling will start soon to fill the positions on the boards.

F.Budget and Stewardship Liaison-Joe Lienemann,Sharon Tubach

1.Independent Accountant's Report-Referred to Budget and Stewardship committee for review and action.

2.2008 Annual Financial Review-contract issued. Will probably start in June.

G.GROW Committee Liaison- Liaison duties suspended pending activation of the Long Range Planning Activities of GROW.

H.Individual Assignments

1. LPD Security Survey of EPC. Results to be outlined in a checklist for action. Remains pending. Steve Robinson will finish this up.

V.    Other Business

A.Eastridge Presbyterian Church "address" for Emergency Responders-Due to a recent incident at church as to which doors emergency personnel should enter, with Brad's help and fire department, 911 operators will now tell responders to enter the west doors off the 56th street.

B. Other

VI. Adjournment-Meeting adjourned at 5:55pm

      The next BOT meeting will be May 22, 2009. (3rd Thursday of the month) @ 5pm.

 

Beth Loyd

Secretary Board of Trustees

 

 

 


EASTRIDGE PRESBYTERIAN CHURCH
BOARD OF TRUSTEE MINUTES
MARCH 9, 2009


Present: Brad Philson,Moderator;Joe Lienemann,Vice Moderator;Brett Joseph, Director of Business; Beth Loyd,Secretary;Darrell Nelson,Session Liaison;Jim Sargent,Rinehart Kruse,Brad Duvall, Rick Koelsch
Excused; Sharon Tubach,Roger Niemann
The meeting was opened with prayer @ 7pm by Beth Loyd
I. Minutes-Motion carried and seconded to approve minutes of Feb. 9,2009 meeting.
II.Presentation, Review and Approval of the Monthly Expenditures and Monthly/Year-to-Date Annual Financial Status Report-Brett Joseph;Director of Business-Motion carried and seconded to approve report from Brett as distributed.
III. Committee and Liaison Reports
A. Session Liaison-(Darrell Nelson)
1.The Horizon will be posted on the EBC website starting after Easter. Copies of the Horizon will be mailed only to those who don't have computer access. Eastridge currently has 1,207 members. This is second only to Westminster Presbyterian Church. The Presbytery has been doing a lot of work on the Book of Order. Most boards have switched to the Thurs. night meeting.
BOT agreed to switch to the Thursday night meeting starting with our next meet which will be April 16,2009 @ 5pm. Office will be informed of the change. Will still be meeting in the Huxtable Lounge.
B. Trustee Inside Committee-(Rinehart Kruse, Beth Loyd, Rick Koelsch)
1.Proposals for the 2nd screen and projector for sanctuary-still pending
2. Chairs for library-have been ordered. 4-8 weeks for delivery. Will decide later where the old chairs should go.
3. 10" ladder-has been delivered and used
4. Carpet-last 3 rows in the sanctuary-tabled at this time
5. Potential Water leak-SW stair ceiling-appears dry at this time. AJ Roofing will come and check it out in the near future.
6. Some issues with the chairs in the Welcome Center. They are breaking. Will be addressed and reported back to board.
C. Trustee Outside Committee-(Roger Niemann,Brad Duvall, Rinehart Kruse)
1.Patio Concrete Repair-Will addressed pending John VerMaas return.John
will get it taken care of.
2.Review snow and lawn contracts-will get bids
3.Spring Clean up set for April 25 from 9-noon.Rinehart sent out a list of jobs
That need to be done.John has also graciously offered a company truck for
Spring Clean Up Day. Beth Loyd will make sure he gets a thank-you note.
D. Facilities Task Force-(Jim Sargent)
1. FTF did not meet in February
E. Budget and Stewardship-(Joe Lienemann, Sharon Tubach)
1.Independent Acc't Report- Have not met yet.
2.2009 Budget-Received and approved by session and congregation.
3.2008 Financial Review-Contract issued
F. Grow Committee-Liaison duties suspended pending activation of the Long Range Planning activities of GROW.
G. Nominating Committee-(Jim Sargent)
1. Nominating met 3-5-09. 215 names were submitted for officers. Nominating Committee will host sessions Sunday, March 29, 1pm-2pm(with brief presentations at 1:10,1:25 and 1:40) and on April 1, 7pm-8pm (with brief presentations at 7:10,7:25 and 7:40) Nominating will next meet 4-23-09.
H. Individual Assignments
1. LPD security Survey-Still pending
IV. Other Business
A. Proposed Eastridge "Meeting Night"-See Session Liaison comments
V.Adjournment-Meeting adjourned at 7:46pm
The next Board of Trustees Meeting will be April 16,2009 @ 5pm. Please note new day and time.
Beth Loyd, Secretary

 

MEETING MINUTES February 9, 2009

BOARD OF TRUSTEES
MINUTES
February 9, 2009



Present: Brad Philson,Moderator;Joe Lienemann,Vice Moderator;Brett Joseph, Director of Business;Beth Loyd;Secretary;Jim Sargent,Rinehart Kruse;Roger Niemann;Brad Devall
Excused: Rich Koelsch; Darrell Nelson;Session Liaison, Sharon Tubach
The meeting was opened @ 7pm with prayer by Roger.
I.Minutes: Motion carried to approve the minutes of Jan.12, 2009 as distributed. We also voted on the minutes of Dec.8, 2008. The minutes in the meeting packet were wrong. Dec.8, 2008 minutes approved as distributed.
II.Financial Report (Brett Joseph): Motion carried to approve financial report as distributed.
III.Comittee and Liaison Reports
A. Session Reports-Darrell Nelson
1. Sesssion Updates-Session has approved a "Meeting Night" for the church. This would mean a monthly meeting night for all committees/boards. It would allow for better access to our Pastor's as well as communicating with other committees and boards. This will possibly happen in the the next six months. For the time being Trustees will continue to meet on the second Monday of the month until further notice.
B.Trustee Inside Committee-(Rinehart Kruse, Beth Loyd,Rick Koelsch)
1.Proapoaals for second screen in Sanctuary-Still getting bids.
2.Chairs for Library-Beth Loyd have fabric, wood color and is waiting for final approve to move forward for funding.Will take 4-8 weeks after ordering.
3.10' ladder- Should be at church by 2/12/09.Funding#005505
4.Carpet-last three rows in the Sanctuary are pulling up. Not bad enough for repair at this time.
5.Water leak-in South west stair ceiling-Rinehart has been totally on this. This is a very complicated space and hard to see. Rinehart has been on the roof checking things out.Thinking a drain problem but not sure. Will keep us updated as to what he finds.
6.Brett brought up the condition of the chairs used in the lounge.One of our custodians does upholstery work. Will look into time, cost and fabric. Brett also brought up the carpet in the hallway as you walk in the Huxtable Lounge is in pretty rough shape. No money now for replacement but would be a good memorial project.
C.Trustee Outside Committee-(Roger Niemann, Brad Devall,Rinehart Kruse)
1.Patio Concrete Repair-Pending VerMaas Construction and John's return.
2. Snow and ice issues-Brad talked to Rushco concerning sidewalks. They will take care of sidewalks at this point with the Eastridge custodian's following up on the bad (icy) spots.
3.A commercial refrigerator/freezer has been donated to the Pantry from the food bank. Some electrical updating will need to been done for it to work. Estimate of less than $300 to do this.Motion moved and seconded to have this done. Money should come from the pantry fund.
D.Facilities Task force Liaison(Jim Sargent)
1. Did not meet in Jan.
E.Budget and Stewardship Liaison(Joe Lienemann,Sharon Tubach)
1.Independent Accountant's Report-This will be scheduled the week after VBS.
2.2009 Budget-received and approved by Session and the Congregation
3.2008 Annual Financial Review-Contract issued (see #1)
F.Grow Committee Liaison-liaison suspended pending activation of the Long Range Planning activities of GROW.
G.Nominating Committee Liaison(Jim Sargent)
1. Committee met Jan. 15th. This Sunday is Discernment Sunday(Feb.15th)Talking about changing the format of the informational meetings.Next meeting is March 1st.
H.Individual Assignments
1. LPD security Survey- Steve Robinson will report on this at a later date.
IV.Other Business
1.Jan.25, 2009at 12:05 was the date and time for the EPC congregational and corporations meetings. The President of the EPC Corporation, Brad Philson chaired the corporation meeting, presented the Annual Report of the Corporation; and conducted other appropriate corporation business. JP Carlson conducted the remainder of the meeting. Brad did a very nice job.
2.Trustee page of the EPC website has been updated by Beth Loyd.
C.Proposed Eastridge "Meeting Night"-See notes from Session Updates
VI. Adjoument-meeting adjourned at 7:48.
The next BOT meeting will be March 9,2009
Beth Loyd, Secretary